Kay Ltd (KL) manufactures and sells specialised aluminum scooters. The company has been very successful, with sales growing rapidly in recent years. A number of new retail outlets have been opened to extend the company’s geographical coverage and cope with the rapid increase in demand. Each retail outlet holds a wide range of available stock. Despite profits increasing over the past few years, the company’s overdraft has risen significantly to the point where it is approaching the limit of its overdraft facility, which is currently ₦5.5 million. Extracts from KL’s accounts for the last two years shows the following: Statement of financial position at 30 September 2025 2024 ₦000 ₦000 ₦000 ₦000 ₦000 Non-current assets 10,600 Current assets: Inventory 2,400 1,600 Trade receivables 3,300 2,200 5,700 3,800 Current liabilities: Overdraft 5,200 2,700 Trade payables 1,000 500 (6,200) (3,200) Net current (liabilities)/assets (500) Bank loan (5,000) Net assets 5,100 Share capital 1,000 Profit or loss account 4,100 Shareholder’s equity 5,100 147 Profit or loss account extracts for the years to 30 September 2025 2024 ₦000 ₦000 Sales 12,000 8,000 Cost of sales (6,000) (4,000) Gross profit 6,000 4,000 Other costs (4,500) (3,000) Profit for the financial year 1,500 1,000 ADDITIONAL INFORMATION i. The company’s policy is to maintain a high level of inventory in order to provide a variety of choices to customers. Thus, the level of inventory has increased in proportion to sales. ii. Credit is taken by all customers. The terms of credit vary depending on the value of the sale, but normally take the form of paying in a number of equal installments. KL is considering doubling the credit period available to customers in order to compete more effectively with rival companies. iii. Sales tend to vary significantly from month to month with the peak months being July, August and September. iv. The cost of sales comprises approximately 50% labour costs and 50% material and other production costs. Required:
Calculate the following ratios for KL for the years ended 30 September, 2024 and 30 September, 2025: (i) Inventory turnover period (in days). (ii) Receivables’ turnover period (that is, the number of days credit taken by customers). (iii) Payables’ turnover period (that is, the number of days credit given by suppliers). In calculating the above ratios, use the year-end figures for inventory, receivables and payables. In each case, state any relevant assumptions and critically appraise the usefulness of the ratios in assessing working capital policy in KL’s particular circumstances. (Ignore taxation).
Write a memorandum to the directors of KL Ltd explaining alternative methods (other than ratio analysis) that KL could use to manage the company’s working capital position more efficiently. No further calculations are necessary. (15 Marks) 148
Revise this question
The cash operating cycle, working capital ratios and overtrading › Working capital ratiosInventory management: EOQ, reorder levels, just-in-time and ABC analysis › Just-in-time and other techniquesManaging receivables: credit terms and credit control › Why companies give credit, and what it costsDebt factoring and invoice discounting › FactoringEarly settlement discounts and trade payables › Early settlement discounts to customersWorking capital funding strategies › The three funding policiesShort-term sources of finance › Bank overdraft and short-term loansSuggested answer
(a) 2025 2024 = 61 days 46 days Alternative calculation of payables days Cost of sales for a manufacturing company includes production wages which are unlikely to have any significant credit period. Trade payables thus relate to only part of the cost of sales figure – around 50% in this case. On this basis, the ratios would be = 122 days 91 days Assumptions Made (i) Year-end balances are representative of average balances.
(ii) All purchases are assumed to be on credit.
(iii) Cost of sales is used as an approximation for credit purchases.
(iv) A 365-day year is assumed Critical appraisal Inventory turnover The inventory turnover ratio indicates the average number of days it would take to sell the existing level of inventories. At 146 days (that is almost five months) the levels of inventory are high, but stable. This ratio, however, has a number of weaknesses:
• Sales and inventories are growing, thus the average level of sales for the year is not representative as the sales at the year-end (on which inventory is probably based) are likely to be higher than the beginning of the year;
• Similarly, if sales are seasonal, then the level of inventory at 30 September should be related to sales in October/November, rather than the average for the year; and
• The year-end inventory figure may have been adjusted by creative accounting procedures to make accounting ratios look more acceptable. 155 = 146 days 146 days = 100 days 100 days Receivables’ turnover The receivables turnover figure shows the average number of days credit taken by customers. In this case at 100 days (that is over three months) it is relatively high, but stable. This ratio, however, has a number of weaknesses these include:
• The receivables’ figure is related to the sales in the months immediately preceding 30 September year-ends, rather than the average sales for the year. The sales in these months are likely to be higher than the average due to (i) high seasonal trade and (ii) the underlying growth rate of the business. The receivables’ days are thus likely to be overstated;
• While the figure is stable, it gives no indication of the receivables turnover that could be achieved, nor the implications for additional sales of a longer credit period;
• The circumstances are unusual in granting credit on the basis of payment by installments financed by the company itself; and
• The year-end receivables figure may have been adjusted by creative accounting procedures to make accounting ratios look more acceptable. Payables turnover The payables’ turnover figure shows the average number of days credit given by suppliers. Using the alternative calculations (adjusted for labour costs) at 107 days, it is high and increasing. This may indicate that payables are already being used to manage liquidity. This ratio, however, has a number of weaknesses, these include:
• In the case of a manufacturing company, the link between payables and cost of sales is unclear as many elements of cost of sales (for example labour costs) are irrelevant to trade payables;
• The above points regarding the months around the year end being unrepresentative of the average due to growth and seasonal trading also apply in this case; and
• The year-end payables figure may have been adjusted by creative accounting procedures to make accounting ratios look more acceptable.
(b) Memorandum To: The Directors From: Management Accountant Subject: Working Capital Management Date: November 20, 2025 Assessment of working capital position The primary problem of working capital depletion appears to arise from over- trading. This is where a business enters into commitments in excess of its short-term resources. It can arise for a number of reasons, but in this case it appears to be 156 caused by a rapid expansion of non-current assets that has not been matched by long term financing. Thus, non-current assets have increased by ₦4.6 million, whereas long term financing has only increased by ₦2 million. As a result, the overdraft has increased to ₦5.2 million and is thus financing non-current assets. Overdrafts are repayable on demand and if it is recalled by the bank this may create significant difficulties. Managing working capital General Taking into account the movement outlined in Appendix A (requirement (a)) there are at the year-end net current liabilities. Cash Given that over-expansion appears to be the root cause of the liquidity problem, it may be wise in the short term not to open any further retails outlets, notwithstanding that these appear to be profitable. Conversion of a significant part of the overdraft into longer-term finance would appear to be appropriate given that it is financing long term assets. This is considered below in more detail under financing. Inventories The supply of inventories appears to be excessive at almost five months of sales. Inventories appear to increase in direct proportion to sales, whereas models such as the EOQ would predict that, while inventory would rise with sales, they would increase at a lower rate. Consideration could perhaps be given to the following:
• IT based information on inventory and sales;
• Making to order rather than selling from inventory. This would depend on the length of the production cycle;
• Suppliers of raw material could be encouraged to move towards a just in time system depending on the circumstances; and
• Central supply of scooters could be considered to save holding large inventories at each retail outlet. Much will depend upon the estimated impact on sales of not holding comprehensive inventories at all retail outlets. Receivables Given that the company is considering extending the credit terms the task of managing receivables becomes more important. In this context, the following points may be relevant.
• There is no mention of bad debts, but consideration may need to be given to this if receivables terms are extended;
• Factoring of debts may produce increased cash, but may be costly. Such a procedure would improve liquidity, but would not actually reduce working capital;
• Similarly, the credit terms offered by the company could be managed via an outside finance company which would extend its own credit terms. This would 157 again have a cost, but would improve liquidity. If all the receivables were sold at the statement of financial position value, this would reduce the overdraft from ₦5.2 to ₦1.9 million; and
• Discounts for cash settlement or reduced credit terms may be offered. Payables Payables are high and increasing. The absolute increase is due to the expansion of the business and consequent expansion of production costs. The payables turnover ratio indicates that there is a further increase in payables even after allowing for expansion. This may be due to the company extending its credit period to improve liquidity, but there are limits on the extent to which this can be done. Also, there may have been large purchases of goods just before the year-end. Suppliers may have extended the credit period offered. If they have not, then may be extended credit terms could be negotiated with suppliers. Signed: Management Accountant
Examiner’s report This compulsory question tests candidates’ knowledge of working capital management. The (a) part requires candidates to calculate the inventory, receivables and payables ratios. While the (b) part of the question requires candidates to provide alternative methods of managing working capital. Virtually all the candidates attempted this question and performance was slightly below average, as only about a third of the candidates scored up to 50% of the marks allotted. The commonest pitfall was the inability of many of the candidates to provide alternative methods of managing working capital. Candidates are admonished to study to comprehend the application of principles and computations to practical situations. Candidates at this level of the examination must develop analytical skills that will enable them apply concepts and principles to simple practical situations, as this is the distinction between Skills and Foundation levels of the examination.
Marking guide Marks a I Inventory turnover period (in days) 2½ marks ii Receivables’ turnover period 2½ marks iii Payables’ turnover period 2½ marks Assumptions 1½ marks Critical Appraisal 6 marks b Memorandum 15 marks Total 30 marks 158